• Familiarize yourself with the website, especially the registration section.

  • Read all the material that is sent to you. The more you understand what will be happening at Overflow, the better you can inform others.

  • Share the vision.

  • Show the Overflow promo videos to your youth and young adults.

  • Hang the Overflow posters in a highly visible area.

  • Outline your fundraising strategy. Choose at least one fundraiser for every month.

  • January fundraiser.

  • February fundraiser.

  • Determine transportation to and from Overflow.

  • Make hotel reservations (see Hotel Guide).

  • Determine your group leaders / chaperones.

  • Plan to take advantage of the early bird registration rate.

  • Have a registration table set up in the church foyer or other meeting place and register after services.

  • Make telephone calls. Some people need to be given a personal invitation!

  • Make a plan to fundraise for Back 2 Life. Contact other groups to plan something together.


  • March Fundraiser(s).

  • New Groups: contact the Overflow office by March 8 (during office hours) to receive your new group discount code.

  • Register by March 10 to receive the early bird rate.

  • Keep on reminding and encouraging students to be a part of Overflow. Repetition (with variety!) is the key to enthusiasm.

  • Join us in praying for Overflow.


  • April Fundraiser(s).

  • Register by April 21 to receive the Regular registration rate.

  • Confirm your lunch arrangements. Consider taking advantage of the WMRC lunch pre-orders.

  • Compile a final details package for all Overflow delegates and their parents. Include information on money matters, attire, advice, and rules.


  • Continue to register at the Late registration rate online until May 17 or until space is full.

  • Give parents a way to contact you in the case of an emergency. Let them know where you are staying with the phone number. You should also have a list of how to get in touch with parents over the weekend in the case of an emergency.

  • On site registration begins at 5:00pm on May 17 at the Overflow Registration Box Office.

  • Plan follow-up activities with youth who attended Overflow.